Sunday afternoon typing up invoices? Not anymore. Drop a document into our X-Ray Scanner and watch the machine do the dirty work for you.
See the WOW effectExpense scanning & banking · for freelancers
The shoebox is dead. Scan your expenses without typing a single line.
Everything that arrives — paper, photo, PDF, WhatsApp or email — lands in one place, gets read on its own and comes out sorted with its VAT split out. Anything doubtful is set aside and asked about, never invented. Your accountant stays your accountant: what changes is what reaches them.
Sorted, not piled up
Every document comes in, gets read and finds its place. And it comes in from wherever you are: the WhatsApp chat that used to be where receipts went to die is now the front door. You get a number in your own country so it feels local, but any of them works — if one stops answering you write to another and it still arrives, and we reply in your language from whichever one is healthy at the time.
Four doors, whichever suits you
A photo from your phone, a PDF, WhatsApp, a forward to your email alias, or your own API if you have a system. The door does not matter — it reads the same.
Read and filed on its own
Supplier, date, net, VAT and expense type come off the document itself. Anything doubtful is set aside and asks you — it doesn't invent an answer.
Every entry with its receipt
The original stays cross-referenced with its entry. When someone questions a figure, the paper is one click away.
Bookkeeping via WhatsApp
Snap the receipt at the bar or forward the invoice that lands on your phone. No app to open: the chat is the mailbox, and whatever you send joins the pipeline like any other document.
Authorise each person's phone under their own name — the plumber, the sales rep, whoever does the shopping — and they can send a photo of the materials or the coffee straight from their own WhatsApp: it lands directly in the company's books. No account to create, no access to the panel, and nothing they can touch in your ledger. Any number not on the list is ignored.
We know what never arrived
Your accountant can only deduct what you send. What stays in the glovebox doesn't exist to the tax office.
It learns your recurring costs
The server subscription, the phone bill, the insurance. When the invoice that always arrives doesn't, you hear about it before the quarter closes.
And your bank confirms it
If you also import your statement, the charges left with no paperwork show up by themselves. That lives in the Bank Reconciliation module, included on the same plan.
The warning arrives in time
Not in the January review, when nothing can be done, but inside the month — while you can still ask for the invoice.
Recurring-cost warnings need a couple of months of history to sharpen up: they learn from what you have already filed, they don't guess on day one.
Your accountant shouldn't be handed a folder of photos
When it's time to close, you download a complete package. Your accountant imports it into their software without re-typing a single line.
- An accounting index in CSV: one row per entry, with the column pointing to its receipt.
- Your issued sales in UBL 2.1, the European standard for invoice exchange.
- The original PDFs, renamed and cross-referenced with their row by construction.
- An auditable JSON with the full ledger, in case their software prefers it.
You can email it too: one link, no account to create and no password to ask for. And next time, only what's new since the last send.
This doesn't replace your accountant
We don't decide for them and we don't second-guess their judgement: grey areas get flagged and referred. What changes is that they receive finished work instead of a bag — fewer admin hours to pay for, and no invoice lost along the way.
Start sorting expenses today and, on the same plan, dictate a quote and out comes the invoice. Your whole business run from one place.
Disorder costs you twice
Once in the VAT you never reclaimed. Again in the hours your accountant bills to put it in order. And putting it in order brings the rest of the system with it.